General Terms of Use (GTC)

Preamble: The purpose of these General Terms and Conditions of Use (CGU) is to define the terms and conditions for the use of the services offered by MyUniSpace, a suite of online SaaS tools operated by EI Hugo Rochette (commercial name: UniGency). By accessing the services of MyUniSpace, you accept these Terms of Reference.

Legal information Company : EI Hugo Rochette (UniGency)

Editorial Officer Mr. Hugo Rochette

Head Office: 18, Route des Granges, Messimy, 69510, France

Email: [email protected]

Website and their subdomains: myunispace.com

DPO: EI ALAN BEDRINE (UNIDRINE) (contact: [email protected])

Conditions of access

To access MyUniSpace services, you must:

The User declares to be at least 15 years of age and to have legal capacity to consent to these General Terms and Conditions.
To reside in a European Union country or in the United States.

Definitions

Without the framework of these MOUs, the following terms are defined as follows:

LCEN: The Digital Economy Trust Act is a 2004 French law to regulate digital services, protect users and ensure the regulation of the digital economy in France.
GDPR: The General Data Protection Regulation is a European Union regulation which entered into force in May 2018, aimed at strengthening the protection of personal data and the confidentiality of users within the EU.
SaaS: Software as a Service (software as a service) is a software distribution model in which the provider hosts applications and makes them accessible to its users via the Internet, rather than being installed locally on a server or personal computer.
API: Interface of Programming of Application is a set of rules allowing different software to communicate with each other. APIs allow an application to access the functionality or data of another service.
Date of registration: The date of recording of the data corresponds to the precise time when the data are collected and stored, including the time, minute and second, depending on the time zone of Paris (CET/CEST).

Article 1.1: Description of services

MyUniSpace offers a suite of collaborative and utility tools available online, for startups and teams. Each service collects specific data necessary for its operation, detailed below. Communications to third-party services (such as OpenAI, Mistral AI or 100ms) are carried out in strict compliance with the principles of transparency and data security.

List of tools:

1. Insight IA

Description: Conversational assistant based on artificial intelligence.
Data collected: User ID, history of exchanged messages, generated answers, date of recording.
Transmission: The user's text requests (prompts) are transmitted securely to our providers (Mistral AI, Anthropic, Google AI and OpenAI) for the sole purpose of generating the answers. Data transmitted via API are not used by our providers to drive their artificial intelligence models.

2. UniTransfer

Description: Secure file transfer service.
Data collected: User ID, transferred files, saving date, password protection (if enabled), generated shortened URL, download statistics.
Security: Transfers are encrypted (HTTPS).
Subcontracting: Files are hosted on a secure S3 infrastructure operated by Hetzner.

3. UniNote

Description: Advanced note-taking tool. Allows note sharing via a single public link or real-time collaboration with other users MyUniSpace (add by email).
Data collected: User ID, note content, status, email addresses of guest collaborators, generated sharing links, date of registration.

4. UniCloud

Description: Online file storage space.
Data collected: Imported files and folders, tree structure, file metadata.
Security: Transfers are encrypted (HTTPS).
Subcontracting: Files are hosted on a secure S3 infrastructure operated by Hetzner.

5. UniPrivacy

Description: Creating encrypted notes.
Data collected: Content of notes and passwords, fully encrypted in database before storage. We have no way to retrieve or read this data, even if the password is lost by the user.

6. UniChat

Description: Instant messaging and video conferencing tool (audio and video calls) between members of MyUniSpace.
Data collected: User ID, text message content, shared files, activity logs.
Transmission: Text message data is stored by MyUniSpace. For audio and video calls, data streams are transmitted and processed in real time by the 100ms third-party infrastructure. Audio and video streams are processed live and are not recorded or stored, or by MyUniSpace or 100ms.

7. UniFlow

Description: Collaborative project manager. Allows user invitation MyUniSpace within specific projects.
Data collected: User ID, project structure (columns, maps), task content, email addresses of guest employees, activity logs.

8. UniCalendar

Description: Interactive calendar with advanced rights management. Allows you to make a calendar visible to the client organization or to share it specifically with a panel user via their email (with possible allocation of modification rights).
Data collected: Titles and descriptions of events, dates and times, user IDs and emails with access to the calendar, access rights setting (read/write).

Article 1.2: Third Party Integrations (OAuth)

The User may choose to link his account MyUniSpace to third party services via the page « Integration » of his panel. These connections use OAuth secure protocol.

1. Cloud Storage Services (Google Drive, OneDrive)

Description: Allows direct import of documents to UniChat tools and Insight IA.
Data collected: Login identifiers (via OAuth token), metadata of selected files, content of imported documents.
Use: The data is used exclusively to feed the AI discussion contexts or to share files within the organization. MyUniSpace does not store a permanent copy of your entire third party drive, but only files specifically selected by the User.

2. Calendar Services (Google Calendar, Microsoft Outlook Calendar)

Description: Bilateral synchronization with UniCalendar tool.
Scope of access (Scope): By enabling this integration, the User authorizes MyUniSpace read, create, edit and delete events on its related calendars.
Operation:
– Any changes made on UniCalendar are passed on to the related third party calendar in real time.
– Any changes to the third-party calendar (Google or Microsoft) are synchronized to UniCalendar.
Data collected: Titles, descriptions, dates, schedules, venue of events and email addresses of participants.
Confidentiality: Tokens are encrypted as a database. The User may revoke these accesses at any time from its customer area or from the security settings of its Google/Microsoft account.

3. Google User Data Policy

In accordance with the Google API services policy, MyUniSpace commit on the following points concerning data collected via Google Drive and Google Calendar integrations:

Data accessed: MyUniSpace access login identifiers via encrypted OAuth tokens, metadata of files selected by the user on Google Drive, as well as the titles, descriptions, dates, schedules, locations and email addresses of Google Calendar event participants.
Use of data: These data are used exclusively to provide or improve the functionality requested by the user. This includes feeding discussion contexts for AI (Insight IA) and the bilateral synchronization of events between Google Calendar and UniCalendar.
Data sharing: MyUniSpace does not transfer Google data to third parties, unless strictly necessary to provide the services (e.g. processing via Mistral AI if the user is active) or to comply with the law. No Google data is used for advertising display or training artificial intelligence models.
Storage and Protection: Access tokens are fully encrypted as a database. Accommodation is provided by Contabo GmbH in Germany, ensuring a secure environment within the European Union.
Detention and Removal: MyUniSpace does not store a permanent copy of the entire drive, but only the specifically selected files. The user can revoke access at any time from his or her customer area or Google account settings. The account deletion MyUniSpace results in the deletion of all associated data.

Article 2: Accommodation and security

All MyUniSpace services are hosted by Contabo GmbH in Germany, guaranteeing the security and availability of data. Some services, including UniTransfer, use Hetzner's infrastructure for storing S3 files, ensuring a high level of security and availability.

Article 3: Protection of personal data

MyUniSpace complies with the GDPR and the LCEN for the collection and processing of personal data. Users have rights of access, rectification, opposition and deletion of their data, which can be exercised by contacting MyUniSpace or UniDrine DPO. In accordance with supplier requirements (Google Limited Use Policy and Microsoft APIs Terms), MyUniSpace undertakes to:

Use the data obtained via Google and Microsoft APIs only to provide or improve the calendar and storage features explicitly requested by the User.
Do not transfer this data to third parties, unless necessary to provide the services (e.g. transmission of texts to Mistral AI for UniCorrect if the user explicitly activates on an imported document), to comply with the law or in the context of a merger/acquisition.
Do not use this data to display advertisements or to induce artificial intelligence models in an anonymized manner.

Access to personal data is strictly restricted to persons authorized by the EI Hugo Rochette (technical services and support) as well as to the DPO, only when strictly necessary for the performance, technical maintenance of services or compliance with legal obligations. Such access is governed by enhanced security and confidentiality measures.

Article 4: Responsibilities

The user is responsible for the use of the services. Any fraudulent use or non-compliance may result in the suspension or deletion of the account. MyUniSpace cannot be held responsible for service interruptions due to external causes.

The User declares to be at least 15 years of age and to have legal capacity to consent to these General Terms and Conditions. The use of the Service is reserved for natural persons who are able to contract under French law.

Fair Use of UniTransfer: UniTransfer service is strictly intended for one-time file transfer and should not be used as a permanent storage or archiving solution (type use) « Cloud »). The Editor reserves the right to delete any transfer or suspend access to the service in the event of misuse, including if the frequency, volume or retention time of the stored files diverts the service from its initial transfer function.

Article 5: Intellectual property

MyUniSpace's tools and content are protected by intellectual property law. Any unauthorized reproduction is prohibited.

Article 6: Modification of EGUs

In the event of a substantial change, the User will be notified with 15 days' notice. The continued use of services after this period is accepted. In case of refusal of new CGUs, the User must stop using the services and terminate his account.

Article 7: Closing of accounts

The user can delete his account via his client space in the settings section, subject to the conditions to terminate these subscriptions in advance, and if he is an administrator or a member to leave and/or delete the organisation of which he belongs, he can also delete his account by contacting MyUniSpace. MyUniSpace may suspend or close a full account without notice in the event of a serious breach of these Terms of Reference (non-payment, fraudulent use, infringement of intellectual property). For any user's faultless closure, a 30-day notice will be respected.

Article 8: Applicable law and jurisdiction

These CGUs are governed by French law, regardless of the country of origin of the user. In the event of a dispute, the competent courts shall have jurisdiction over the company's registered office.

Modification et entrée en vigueur le 05/05/2026